Overview

Your privacy is very important to us. We do not sell or rent your personal information to third parties for their marketing purposes without your explicit consent. Please read this privacy policy to learn more about the ways in which we use and protect your personal information. We want you to fully understand our privacy practices. The privacy practices of this statement apply to our services available under the domain and subdomains of this website (the “Site”). By visiting this website you agree to be bound by the terms and conditions of this Privacy Policy. If you do not agree please do not use or access our Site. This Privacy Policy describes the information, as part of the normal operation of our services, we collect from you and what may happen to that information. Although this policy may seem long, we have prepared a detailed policy because we believe you should know as much as possible about our practices so that you can make informed decisions. By accepting the Privacy Policy and any other agreement presented to you on the Site, you expressly consent to our use and disclosure of your personal information in accordance with this Privacy Policy. This Privacy Policy is effective upon acceptance in registration for new registering users, conference or event attendees, form submitters, and is otherwise effective on July 1, 2007 through the current date to all users of this site and it’s subcomponents.

Android and iOS Conference / Events Applications

We do not collect any personal identifying information associated with the device owner that exists outside of the application itself. We may collect information as a function of the application in the following manner and purpose:

• Event lead retreival applications will collect information from preregistered event attendees by scanning their badge and store that information on the device until uploaded for later retrieval to your exhibitor cloud account. Stats associated with scanning or manual entry events are collected. If enabled, general location information can be attached to a scan event, however location information is not tracked.
• General attendee event applications are for public use, however authentication within the application may be required by an event coordinator using your event registration information provided by you during a registration process. Usage information in terms of accesses, or views, within the application are collected for statistical reporting.

Website Form Information Collection

Our primary purpose in collecting personal information is to provide you with a safe, smooth, efficient, and customized experience. This allows us to provide services and features that most likely meet your needs, and to customize our service to make your experience safer and easier. We only collect personal information about you that we consider necessary for achieving this purpose.

In general, you can browse the Site without telling us who you are or revealing any personal information about yourself. Once you give us your personal information, you are not anonymous to us. If you choose to use our services, we may require you to provide contact and identity information, billing information and other personal information as indicated on the forms throughout the Site. Where possible, we indicate which fields are required and which fields are optional. You always have the option to not provide information by choosing not to use a particular service or feature. Under some circumstances we may require some additional financial information.

We automatically track certain information based upon your behavior on this site. We use this information to do internal research on our users’ demographics, interests, and behavior to better understand, protect and serve you and our community. This information may include the URL that you just came from (whether this URL is on the Site or not), which URL you next go to (whether this URL is on the Site or not), your computer browser information, and your IP address.

We use data collection devices such as “cookies” on certain pages of the Site to help analyze our web page flow, measure promotional effectiveness, and promote trust and safety. “Cookies” are small files placed on your hard drive that assist us in providing our services. We offer certain features that are only available through the use of a “cookie”. We also use cookies to allow you to enter your password less frequently during a session. You are always free to decline our cookies if your browser permits, although in that case you may not be able to use certain features on the Site and you may be required to reenter your password more frequently during a session. If you send us personal correspondence, such as emails or letters, or if other users or third parties send us correspondence about your activities on the Site, we may collect such information into a file specific to you.

Communications from the Site

On occasion it is necessary to send out service related announcements. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account. Additionally we may have to send information to our membership in relation to services being available relating to conference registration or class offerings. This may be done based on information collected via the site.  By law, communications delivered by services we use have opt out capability.

Sharing Information

Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our Web site.

We share aggregated information with our partners associated with the membership conference as a service opportunity. This is not linked to any personally identifiable information outside of information collected that you provide linking you to your place of employment.

Links

This Web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every Web site that collects personally identifiable information. This privacy statement applies solely to information collected by this Web site.

Security

This Web site takes every precaution to protect our users’ information. When users submit sensitive information via the Web site, their information is protected both online and off-line. When our registration/order form asks users to enter sensitive information (such as credit card number), that information is encrypted and is protected with SSL in a transitory fashion.  We do not keep or store credit card information. While on a secure page, such as a registration form, your browser of choice should display the appropriate security marker indicating SSL. Not all of our forms require SSL as we will never ask for any personal information outside of information relating to your relationship with your company, HOWEVER, any form or application where payment is part of the process, SSL is ALWAYS used. While we use SSL encryption to protect sensitive information online, we also do everything in our power to protect user-information off-line. All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job (for example, a customer service representative) are granted access to personally identifiable information. Furthermore, ALL employees are kept up-to-date on our security and privacy practices. Additionally, the servers that store information are in a secure environment.  Last but not least, WE DO NOT COLLECT CREDIT CARD NUMBERS and WE DO NOT STORE CREDIT CARD NUMBERS.  Credit card payment information is passed DIRECTLY to a payment processor of choice using the APPLICATION LAYER INTERFACE provided by the payment processor.  The credit card processor of choice DOES store your credit card information encrypted for the purpose of charging in accordance to the product or service you have agreed to purchase and for refunding if appropriate.  Liability for security breaches to the payment processor is the responsibility of the payment processor.

Correcting/Updating/Deleting/Deactivating Personal Information

If a user’s identifiable company information changes (such as zip code, phone, email or postal address), or if a user no longer desires our service, we provide a way to correct, update or delete/deactivate the appropriate identifiable company information. This can usually be done by emailing our Customer Support or contact us by telephone or postal mail at the contact information issued to you during our registration process or published in any of our applications.

Notification of Changes

If we decide to change our privacy policy, we will post those changes to this privacy statement, the homepage, and other places we deem appropriate so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

International Users

This site provides acceptable use as required by laws associated with the United States of America.  We are not responsible for meeting any requirements in relation to other countries.  We do however adhere to the requirements for any payment processor that we use which may include additional compliance for other countries.