Events Terms and Conditions

Terms and Conditions of Attendance and Participation

These are the terms (the “Agreement”) governing your attendance at and participation in any Region VI VPPPA Inc. event or procession.

By registering for the Event you agree to these terms, which form a binding legal contract between Region VI VPPPA, Inc. (“Region VI”) and the registered attendee or participant (“you”). If you are registering on behalf of another individual, it is your responsibility to ensure the person attending is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the attendee or participant aware of these terms and that they have accepted these terms.


[1] Attendee Requirements

1.1 Admittance. Your registration entitles you to admittance to the Event for which you have registered. Any and all other costs associated with your attendance (including without limitation travel and accommodation expenses) shall be borne solely by you, and Region VI VPPPA Inc. shall have no liability for such costs.

1.2 Use of Likeness. By attending the Event you acknowledge and agree to grant Region VI VPPPA Inc. the right at the Event to record, film, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to Region VI VPPPA Inc. includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.

1.3 Event Content. You acknowledge and agree that Region VI VPPPA Inc., in its sole discretion, reserves the right to change any and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, performers, hosts, moderators, venue, and time.

1.4 Age Requirements. No one under the age of 18, including children in strollers accompanying their parents, will be admitted unless special dispensation has been granted during the registration process or by an authoritative representative of Region VI VPPPA Inc.

1.5 Identification. All attendees must provide a form of identification if asked to present one: a government-issued photo ID is preferred.

1.6 Attendee Badge Usage. Attendee badges must be worn at all times in Event areas.

1.7 Visa Requirements. It is the sole responsibility of the attendee to take care of any government visa requirements. Attendees who require an entry visa should allow sufficient time for the application procedure. Attendees should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications. Region VI VPPPA Inc. will not contact embassies and consulates on behalf of visa applicants or provide any other assistance relating to visa issues. Failure to obtain a visa in advance of an Event does not constitute a valid basis for obtaining a refund.

[2] Prohibited Conduct

2.1 Limitations on Use. By registering for a Region VI VPPPA Inc. event, you agree not to sell, trade, transfer, or share your complimentary code or badge. By registering for a paid Region VI VPPPA Inc. Event Pass, you agree not to share, sell or trade your badge. In the event that Region VI VPPPA Inc. determines that you have violated this policy, Region VI VPPPA Inc. may cancel your badge(s), retain any payments made by you, report you to law enforcement authorities, and ban you from future Region VI VPPPA Inc. Events.

2.2 Disruptive Conduct. You acknowledge and agree that Region VI VPPPA Inc. reserves the right to remove you from the Event if Region VI VPPPA Inc., in its sole discretion, determines that your presence or behavior create a disruption or hinders the Event or the enjoyment of the Event by other attendees. All Region VI VPPPA Inc. badges are the property of Region VI VPPPA Inc. and must be returned to Region VI VPPPA Inc. upon request.

2.3 Badge Misuse. Attendees wearing badges from previous Region VI VPPPA Inc. Events or falsified badges and/or sharing or swapping badges will be immediately ejected from the Event and banned from future Events. Region VI VPPPA Inc. considers such conduct theft of service, trespassing, and fraud and will report violators to law enforcement authorities. If such conduct is discovered after an Event, violators will be invoiced according to onsite registration pricing and will be required to pay their invoice in full in order to avoid being reported to law enforcement authorities.

2.4 Suitcasing. “Suitcasing” refers to the practice of attending a trade show but “working the aisles” from a suitcase or briefcase, soliciting business from other attendees and exhibitors. For the good of the show and the exhibitors supporting the show, the only legitimate place to conduct business during show hours is within a contracted exhibit space on the show floor. Exhibiting companies are encouraged to protect their investment and report any violations to Region VI VPPPA Inc. management. Attendees observed soliciting business in the aisles or other public spaces, or in another company’s booth, will be ejected from the Event and may be banned from future events in Region VI VPPPA Inc.’s sole discretion.

2.5 Photography, Recording, Live Streaming, and Videotaping. Attendees may not record or broadcast audio or video of sessions at Region VI VPPPA Inc. Events. Region VI VPPPA Inc. allows cameras on the show floor. Attendees may take pictures within the show for purposes of company or annual reports, company media pieces, marketing materials, etc.

2.6 Unethical/Non-Compliant Marketing. Region VI VPPPA Inc. reserves the right to deny admission to anyone who engages in or is reputed to engage in unethical or non-compliant marketing practices.

2.7 In addition to the requirements and prohibitions set forth in this Section 2, Region VI VPPPA Inc. may also exclude any prospective attendee from registering for or attending any Event, in Region VI VPPPA Inc.’s sole discretion. Furthermore, Region VI VPPPA Inc. reserves the right to cancel, in its sole discretion, any attendee’s registration upon refund of the admission fees paid to Region VI VPPPA Inc.; provided, however, that if an attendee is cancelled for violating any prohibition or requirement set forth in this Section 2, Region VI VPPPA Inc. may retain all fees paid.

[3] Fees

3.1 Payment. The payment of the applicable fees for the Event is due upon registration. If such payment is insufficient or declined for any reason Region VI VPPPA Inc. may refuse to admit you to the Event and shall have no liability in that regard.  There are no refunds.

[4] Cancellation, Substitution, and Lost Badge Policy

4.1 There are no refunds; however, substitutions are allowed and may be arranged at the sole discretion of the registrant in accordance with the Attendee Change Policy procedure below.

4.2 Substitutions and cancellations can be reported here while conference registrations are open . Depending on the event, the registrant may be able to perform their own substitution.



Don’t miss out on important conference related information.